Accounts Receivable Aging & Financial Reporting

Understand how Ordrly tracks wholesale invoices, aging balances, partial payments, and retailer credit exposure through structured accounts receivable reporting.

Published Mar 5, 2026 2 views

Accounts Receivable Aging & Financial Reporting

Overview

Ordrly includes a structured Accounts Receivable (AR) system to manage invoices generated through Net Terms orders. The system tracks invoice balances, payment activity, aging exposure, and credit limits to provide visibility into outstanding receivables.

AR reporting helps retailers and brands understand payment status, manage credit exposure, and maintain predictable financial operations.

1. Invoice Tracking

Each Net Terms order generates an Accounts Receivable record linked to the originating order.

The invoice tracks:

  • Total invoice amount
  • Amount paid
  • Remaining balance
  • Invoice creation date
  • Payment due date
  • Invoice status

This ensures accurate tracking of retailer payment obligations.

2. Invoice Status States

AR invoices transition through the following states:

  • Open – Invoice created and awaiting payment
  • Partially Paid – Some payments received
  • Paid – Invoice fully paid
  • Overdue – Payment due date has passed

Status updates occur automatically as payments are processed.

3. Partial Payment Handling

Ordrly supports partial payments for Accounts Receivable invoices.

  • Each payment updates the amount_paid field.
  • The amount_remaining balance is recalculated.
  • The invoice remains Open until the remaining balance reaches zero.

This allows retailers to reduce outstanding balances incrementally while maintaining accurate exposure tracking.

4. AR Aging Buckets

Accounts Receivable aging reports group invoices by how long they have been outstanding.

Common aging categories include:

  • Current (not yet due)
  • 1–30 days overdue
  • 31–60 days overdue
  • 61–90 days overdue
  • 90+ days overdue

These buckets provide a quick overview of payment risk and receivable health.

5. Automated Reminder System

Ordrly includes an automated payment reminder system for open invoices.

The reminder processor runs daily and identifies:

  • Invoices approaching their due date
  • Invoices that have become overdue

Reminder frequency can be controlled at the invoice level to avoid excessive notifications.

Automated reminders help reduce late payments and improve receivable collection efficiency.

6. Credit Exposure Tracking

Retailer credit exposure is calculated using the retailer's configured Net Terms credit limit and outstanding invoice balances.

Available credit is calculated as:

Available Credit = Credit Limit − Outstanding Invoice Balance

If a new order exceeds available credit, Net Terms checkout will be blocked.

7. Financial Reporting

Administrative dashboards may provide visibility into:

  • Total outstanding receivables
  • AR aging distribution
  • Average payment time
  • Overdue invoice totals
  • Retailer credit exposure

These reports help businesses monitor receivable health and identify potential payment risks.

8. Payment Reconciliation

Payments are processed through Stripe and reconciled automatically.

  • Stripe confirms payment success
  • Invoice balances update automatically
  • Seller payout is released once payment is confirmed

This ensures accurate financial state transitions and eliminates manual reconciliation errors.

Why This Matters

Ordrly’s Accounts Receivable system ensures:

  • Transparent invoice tracking
  • Controlled credit exposure
  • Structured payment follow-up
  • Audit-ready financial records

This structure supports scalable wholesale operations and predictable financial management.

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